For show organizers, associations, and agencies
Show technology for event planners
Registration and badge printing, kiosks, show office equipment, radios, and connectivity for the teams that run trade shows and conventions, delivered before the doors open.
At a glance
Show teams rent technology for the places attendees and staff pass through: registration, the show office, speaker rooms, breakouts, and public areas. ConventionVendor.com rents check-in stations, badge printers, kiosks, laptops, printers, radios, and connectivity, planned around the venue's exclusive providers and your move-in schedule.
What to rent, area by area
| Area | Typical rentals | Planning note |
|---|---|---|
| Registration and check-in | Check-in stations, self-service kiosks, badge printers, label printers, spare devices | Peak arrival, usually the first morning, decides the station count. |
| Show office | Laptops, a printer or copier, a hotspot or router, two-way radios for staff | Set up the day before move-in so the team can print floor plans and credentials. |
| Speaker ready room | Laptops for reviewing slides, a monitor, a printer | One machine per expected simultaneous speaker at peak, plus a spare. |
| Breakout and meeting rooms | Projectors and screens or displays, laptops, presentation remotes | Check what the venue's in-house AV provider requires before booking outside equipment. |
| Public areas and sponsors | Wayfinding displays, touchscreen kiosks, charging stations | Sponsor-branded charging and kiosks can offset their cost. |
For station counts and staffing, read planning registration and badge printing. For connectivity rules, read show Wi-Fi rules.
Show rentals
Equipment show teams rent most
RentRegistration, Check-In, and Badge PrintingCheck-in stations, self-service kiosks, and badge printers for the front door of your show, with spares and support for the first morning rush.
RentTouchscreen Kiosks for Booths and ShowsFreestanding touchscreen kiosks for product demos, surveys and lead forms, wayfinding, and self check-in, ready for your content.
RentShow Office and Breakout Room TechnologyLaptops, printers and copiers, projectors and screens, and two-way radios for show offices, speaker ready rooms, and breakout sessions.
RentShow Wi-Fi, Hotspots, and ConnectivityCellular hotspots, routers, and network gear for show offices, hotel suites, off-site events, and booths where the venue and show allow them.
Show planner questions
Can you equip registration for a large convention?
Yes. We rent check-in stations, self-service kiosks, and badge printers in the quantities a large show needs, along with spares. Tell us your registration software, expected attendance, and peak arrival time, and we will recommend a station count.
Do show organizers have to follow the venue's exclusive provider rules too?
Yes. Venue exclusives for power, internet, rigging, and in-house AV usually apply to show management as well as exhibitors, and many are written into the venue license agreement. We plan our equipment to work with those providers.
Can you deliver to a show office before move-in starts?
Often, yes. Show offices are usually set up a day or more before exhibitor move-in. Give us the date your team needs the equipment and the room or office location, and we will plan delivery for it.
Planner guides
- Planning Show Registration and Badge Printing
How to size registration stations for peak arrival, choose kiosks or staffed counters, plan badge printers and spares, and set up the network.
- Show Wi-Fi Rules: Hotspots, Venue Internet, and Exclusives
Why show floors limit hotspots and access points, what the typical rules look like, what to order instead, and where a hotspot still makes sense.
- Exhibitor-Appointed Contractors (EAC): What Exhibitors Need to Know
What an exhibitor-appointed contractor is, why shows require registration, the typical forms and insurance, and how it applies to rental deliveries.
- Exhibitor Timeline: What to Order and When
A step-by-step timeline from booking your booth to returning rentals, with the show deadlines that affect technology orders.
Planning a full conference with staging, LED walls, or general session production? Our parent company Rentacomputer.com (opens in a new tab) handles event-wide technology.
Running a show soon?
Tell us the show, venue, booth number, and dates. We will recommend the right booth and show technology and send a quote built around your move-in and move-out.