For booths, breakouts, and sessions
Projectors and Screens for Trade Shows and Breakouts
Conference, short-throw, and higher-output projectors with tripod or fast-fold screens sized to the booth or breakout room.
At a glance
ConventionVendor.com rents conference, short-throw, and higher-output projectors with tripod and fast-fold screens for booth demos, breakout rooms, and sessions. We size the projector to the room light and the farthest viewer, and the screen to the space you have.
Match the projector, the screen, and the room
A projector only works when the screen, the throw distance, and the light in the room agree. We plan them together.
Short-throw units fit shallow spaces like a booth wall, where a presenter would otherwise walk through the beam. Higher-output and laser projectors suit deep or bright rooms and all-day sessions.
Tripod screens suit quick rooms. Fast-fold frames carry larger sessions, and a dress kit hides the frame when the screen sits on a stage.
| Bright or deep room | Higher-output or laser projector |
|---|---|
| Shallow space | Short-throw projector |
| Screen size | Sized to the farthest viewer |
| Long sessions | Laser, when the room will not go dark |
| Rental period | By the day or week, move-in through move-out |
General guidance. Your quote confirms the exact equipment for your booth, show, and dates.
Popular packages
Common projector setups
Starting points our team adjusts to your booth size, traffic, and show rules. Every quote is itemized.
Booth demo
Projecting onto a booth wall or small screen.
- Short-throw projector
- Tripod screen or booth surface
- HDMI cable for your laptop
Breakout room
Sessions with a presenter and slides.
- Conference projector
- Tripod or fast-fold screen
- Presenter remote
General session
Larger rooms that will not go fully dark.
- Higher-output or laser projector
- Fast-fold screen with dress kit
- Technician setup available at extra cost
- Planned to the room
- Output and screen size matched to room light and seating, not a catalog default.
- Lighter freight
- Screens and frames stay off your show freight.
- Shipped ready
- Shipped ready to connect with a prepaid return label.
- Setup add-on
- On-site technician setup is available at extra cost.
Projectors on the show floor
Exhibit halls are bright, so a projector in a booth often needs higher output or a short throw onto a screen shaded by the booth structure. For bright aisles, a booth TV or LED poster may read better.
In breakout rooms, note columns and where a screen frame can stand, and plan a confidence monitor if the presenter cannot see the screen.
What to tell us
- Room or booth size and ceiling height
- Whether the lights can be dimmed
- Laptop or source and which port it uses
- Whether the presenter needs a confidence monitor
- Move-in and move-out dates
Frequently asked questions
Will a projector work in a bright exhibit hall?
It can with a higher-output projector and a shaded screen, but a booth TV or LED poster display often reads better in a bright aisle. Tell us the space and we will recommend one.
What screen sizes do you rent?
Tripod screens for quick rooms and fast-fold frames for larger sessions. We size the screen to the farthest viewer.
Can you set it up for us?
Projectors ship ready to connect with a prepaid return label. On-site setup is available as an add-on at extra cost.
Plan the rest of your booth
- Audio Rentals: Mics, Speakers, and PA for Booths and Sessions
Powered speakers, mixers, and wireless handheld, lavalier, and headset mics for booth presentations, panels, and breakout sessions.
- Show Office and Breakout Room Technology
Laptops, printers and copiers, projectors and screens, and two-way radios for show offices, speaker ready rooms, and breakout sessions.
- Booth TVs, Monitors, and Video Walls
TVs and commercial displays on floor stands or truss mounts, and LCD video walls, sized so your message reads from the aisle.
Exhibitor and planner guides
- Booth TV and Display Size Guide for Trade Show Exhibitors
How to choose booth screen size by booth size and viewing distance, how high to mount it, and when a 2x2 video wall makes sense.
- How Booth Power and Internet Work at Convention Centers
Who provides booth power and internet, how to estimate watts, where to place outlets, and when to choose wired, venue Wi-Fi, or a hotspot.
- Trade Show Booth Technology Checklist by Booth Size
An item-by-item list of the screens, lead capture devices, charging, connectivity, cables, and spares a booth needs, sized for 10x10 through island booths.
Convention centers we deliver to
- Las Vegas Convention Center
Four halls on a roughly 200-acre campus east of the Strip, with Cox Business as the exclusive telecom provider and booth power ordered through each show's contractor.
- Orange County Convention Center
Orlando's two-building campus on International Drive, with in-house electrical, Smart City internet, and more than two million square feet of exhibit space.
- McCormick Place
Chicago's four-building lakefront campus with 2.6 million square feet of exhibit halls, in-house internet, and electrical through each show's contractor.
- Jacob K. Javits Convention Center
Manhattan's Hudson Yards convention center, with in-house electricians who install booth monitors, a Wi-Fi 7 network, and an on-site truck marshaling facility.
- Georgia World Congress Center
Downtown Atlanta's three-building campus beside Centennial Olympic Park, with Edlen electrical, CCLD Networks internet, and 72 loading docks.
- The Moscone Center
Three buildings in San Francisco's SoMa district with an in-house internet provider, a strict access point ban, and electrical through each show's contractor.
Ready to plan your booth?
Tell us the show, venue, booth number, and dates. We will recommend the right booth and show technology and send a quote built around your move-in and move-out.