Exhibitor and planner guides
Guides for exhibiting and running shows
Straight answers to what exhibitors and show teams ask us every week: what the booth needs, when to order it, how power and internet work at a convention center, and how to keep registration moving.
For exhibitors
Plan your booth
GuideTrade Show Booth Technology Checklist by Booth SizeAn item-by-item list of the screens, lead capture devices, charging, connectivity, cables, and spares a booth needs, sized for 10x10 through island booths.
GuideExhibitor Timeline: What to Order and WhenA step-by-step timeline from booking your booth to returning rentals, with the show deadlines that affect technology orders.
GuideLead Retrieval at Trade Shows: Apps, iPads, and SetupHow badge scanning works, how many iPads to plan, which stands and enclosures fit, and how to test lead capture before the show opens.
GuideHow Booth Power and Internet Work at Convention CentersWho provides booth power and internet, how to estimate watts, where to place outlets, and when to choose wired, venue Wi-Fi, or a hotspot.
GuideShipping to a Convention Center: Advance Warehouse or DirectHow advance warehouse and direct-to-show-site shipping work, what material handling covers, and how to plan outbound freight at move-out.
GuideBooth TV and Display Size Guide for Trade Show ExhibitorsHow to choose booth screen size by booth size and viewing distance, how high to mount it, and when a 2x2 video wall makes sense.
GuideShow Wi-Fi Rules: Hotspots, Venue Internet, and ExclusivesWhy show floors limit hotspots and access points, what the typical rules look like, what to order instead, and where a hotspot still makes sense.
GuideExhibitor-Appointed Contractors (EAC): What Exhibitors Need to KnowWhat an exhibitor-appointed contractor is, why shows require registration, the typical forms and insurance, and how it applies to rental deliveries.
For show planners
Run registration and the show office
- GuideHow Booth Power and Internet Work at Convention CentersWho provides booth power and internet, how to estimate watts, where to place outlets, and when to choose wired, venue Wi-Fi, or a hotspot.
GuidePlanning Show Registration and Badge PrintingHow to size registration stations for peak arrival, choose kiosks or staffed counters, plan badge printers and spares, and set up the network.- GuideShow Wi-Fi Rules: Hotspots, Venue Internet, and ExclusivesWhy show floors limit hotspots and access points, what the typical rules look like, what to order instead, and where a hotspot still makes sense.
- GuideExhibitor-Appointed Contractors (EAC): What Exhibitors Need to KnowWhat an exhibitor-appointed contractor is, why shows require registration, the typical forms and insurance, and how it applies to rental deliveries.
Want us to plan it with you?
Send the show, venue, booth size, and dates. We will recommend the equipment and quote the complete setup, delivered around your move-in.