Exhibitor guide · Orlando, FL
Caribe Royale Orlando: booth rentals and exhibitor notes
An all-suite resort near Walt Disney World with ballroom exhibit space, a segmented exhibitor network, and an on-site UPS Store and FedEx Office.
At a glance
The Caribe Royale Orlando is an all-suite resort whose on-site Grand Caribe Convention Center sets exhibits in ballrooms rather than a dedicated hall, with a segmented exhibitor Wi-Fi network and hardwired Ethernet in every ballroom. ConventionVendor.com rents booth TVs, iPads, and registration equipment delivered for move-in at the resort; confirm electrical and any outside-vendor rules with the resort's convention services team or your GSC.
Exhibiting at Caribe Royale
The Caribe Royale Orlando is a resort, not a public convention center: 1,217 one-bedroom suites and 120 two-bedroom villas sit beside the on-site Grand Caribe Convention Center on World Center Drive, about 1.5 miles from Walt Disney World Resort. The resort lists more than 260,000 square feet of indoor and outdoor event space, including the pillarless Palms Ballroom (50,000 square feet), the Grand Sierra (40,000), the Caribbean (26,000), and the Coral (13,087), plus 58 breakout rooms and The Grove outdoor lawn. There is no purpose-built exhibit hall; ballrooms do that job, and the facilities guide puts the Palms at about 250 10x10 booths and the Grand Sierra at about 200.
Conferences with a mid-size expo use it, including the NCCN Annual Conference, whose 2025 exhibit hall was set in the Palms Ballroom. The resort does not publish an exhibitor services manual or an exclusive-provider list, so electrical, rigging, and outside-vendor rules have to be confirmed with convention services or your show's general service contractor. Technology is a strength: Wi-Fi covers exhibit areas on a segmented network with a separate exhibitor segment, and hardwired Ethernet reaches every ballroom and meeting room. Shipping runs through The UPS Store on property, and a FedEx Office operates inside the Grand Caribe Convention Center.
| Address | 8101 World Center Drive, Orlando, FL |
|---|---|
| Exhibit space | No dedicated exhibit hall; ballrooms host exhibits (Palms fits about 250 10x10 booths) |
| Largest ballroom | Palms Ballroom, 50,000 square feet, pillarless with ground-level load-in |
| Meeting rooms | 58 breakout rooms |
| Nearest airport | Orlando International (MCO), about 15 miles |
| Connected hotels | On-site all-suite resort (1,217 suites and 120 villas) |
| Internet provider | Resort in-house network and IT team |
| Booth electrical | Not published; confirm with convention services or your GSC |
| Official website | cariberoyalemeetings.com (opens in a new tab) |
Facts checked October 15, 2026 against the sources listed below. Schedules and providers can change from show to show; your exhibitor manual has the final word.
Power, internet, and Wi-Fi
- The resort does not publish who supplies booth electrical or whether that service is exclusive, so ask convention services or your show's general service contractor how to order power.
- Internet runs on the resort's own network: Wi-Fi covers exhibit areas, meeting space, and pre-function areas, with separate secure segments for attendees, exhibitors, production teams, and hotel operations.
- Hardwired Ethernet is available in all ballrooms and meeting rooms, and custom dedicated networks can be built for a show. We found no published rule on exhibitor hotspots or access points, so check with the resort or show management before bringing your own.
- Request a wired drop for payment terminals and demos. Our displays and laptops plug into whatever power the show arranges, and lead capture iPads can run offline if your app supports it.
Move-in and delivery
- The resort's 2025 facilities guide shows loading docks and several roll-up doors into the ballrooms, including access off the Palms Driveway, and the Palms Ballroom has ground-level load-in.
- No dock count or marshalling yard is published. Packages go through The UPS Store on property, or follow your general service contractor's shipping instructions.
- Show management and the GSC set freight targets and move-in times for each event.
- We arrange delivery to the resort for your move-in window and can be listed on an exhibitor-appointed contractor form if your show uses one.
What exhibitors rent at Caribe Royale
- Booth Tech Kits: Lead Capture iPads, Screens, and Charging: Tablets and laptops can use the resort's exhibitor network segment or a hardwired drop, with offline lead capture as a backup.
- Booth TVs, Monitors, and Video Walls: Floor-stand displays need no rigging, a useful choice at a resort that publishes no rigging rules for exhibitors.
- Registration, Check-In, and Badge Printing: Check-in stations and badge printers can connect over the resort's segmented Wi-Fi, which covers pre-function areas.
- Show Office and Breakout Room Technology: With 58 breakout rooms on site, session laptops, projectors, and a show office printer are easy to add to the same delivery.
Before you exhibit at Caribe Royale
- Ask which ballroom your exhibits are in; ceiling heights differ (Palms 22 feet 4 inches, Grand Sierra 24 feet 10 inches, Coral 25 feet), which matters for tall displays and banners.
- Use the FedEx Office inside the Grand Caribe Convention Center for last-minute printing.
- Before contracting outside AV, electrical, or rigging help, confirm with show management that it is permitted; Encore is the resort's preferred on-site AV provider.
- Outside food and beverage is generally not allowed, so plan booth sampling or hospitality with the resort's catering team.
Schedules, deadlines, and service providers can change from show to show. Always confirm details in your show's exhibitor manual. Our exhibitor timeline lists what to order and when.
Caribe Royale FAQ
Is the Caribe Royale a convention center?
It is an all-suite resort with its own Grand Caribe Convention Center on site. Exhibits are set in ballrooms such as the 50,000 square foot Palms Ballroom rather than a dedicated exhibit hall. The resort lists more than 260,000 square feet of indoor and outdoor event space.
Can exhibitors get wired internet at the Caribe Royale?
Yes. The resort says hardwired Ethernet is available in all meeting rooms and ballrooms, and Wi-Fi covers exhibit areas on a separate exhibitor network segment. Ask the resort or your show for ordering details, since no exhibitor manual is published.
How do I ship booth materials to the Caribe Royale?
Follow your general service contractor's instructions in the exhibitor kit, or send packages through The UPS Store on property. The FedEx Office in the Grand Caribe Convention Center can also help with printing.
Other convention centers nearby
- Orange County Convention Center
Orlando's two-building campus on International Drive, with in-house electrical, Smart City internet, and more than two million square feet of exhibit space.
- Greater Fort Lauderdale / Broward County Convention Center
A newly expanded waterfront convention center on the Intracoastal by Port Everglades, where personal hotspots are banned and electrical is exclusive to Edlen.
- Miami Beach Convention Center
A renovated single-building venue in Miami Beach's City Center with a contiguous four-hall exhibit floor, Smart City internet, and tight dock capacity.
Sources
Planning more than a booth, such as a full conference at Caribe Royale? Our parent company covers event-wide technology on its Rentacomputer.com Caribe Royale page (opens in a new tab).
Exhibiting at Caribe Royale?
Tell us the show, venue, booth number, and dates. We will recommend the right booth and show technology and send a quote built around your move-in and move-out.